Subcontractor management
Builtly keeps your sub roster organized by project and phase, with scope documents, insurance certificates, and waiver status visible before they become draw-time problems.
Why subcontractors are the draw bottleneck
A missed lien waiver, an expired insurance certificate, or a scope that was verbally assigned but never documented. These sub-side issues are the most common reason draws get delayed or rejected.
The problem isn't the subs. It's the system. When scope, compliance, and waivers are tracked in three separate places (if at all), things fall through. Builtly brings all of it into one place.
Insurance expires mid-project
You onboarded the sub three months ago. The certificate was current then. You haven't checked since. A lender inspection finds it lapsed. The phase is now undocumented.
Scope was verbal. Now there's a dispute.
The sub says they were told to include the rough-in on phase three. You don't have a written scope assignment. The invoice doesn't match your expectation.
Waiver chasing is manual every draw
You text the sub. They reply next week. Draw was due Friday. You're sending another email to the lender explaining the delay.
What Builtly tracks per sub
Scope per phase
Assign each sub to specific phases with their scope of work documented. No verbal assignments, no ambiguity at invoice time.
Compliance documents
Insurance certificates, contractor licenses, and W-9s attached to each sub's profile with expiration tracking. You're notified before something lapses.
Waiver status
Real-time view of which subs have signed for each phase. Send waiver requests and track status without digging through email.
Connected to draws
A sub's waiver and compliance status feeds directly into the draw readiness check. No sub-side gaps make it through to submission without flagging.
Specific outcomes
Insurance lapses caught before draws.
The system tracks expiration dates on every compliance document. When a cert is about to expire, you know before the lender's inspection does.
Scope disputes don't happen when scope is documented.
Every sub gets a phase assignment with their scope written in the system. When the invoice arrives, there's a baseline to compare against.
Waiver status is visible per phase.
When a phase closes, send waiver requests to every sub assigned to that phase. See who has responded and follow up on holdouts before the draw goes out.
Your sub roster builds over time.
Every sub you work with across projects is in one place: their history, their compliance status, their usual trades. Repeat projects are faster to set up.
Get started
We set up your sub roster during onboarding. Start with your active project subs. Add the rest as they come on.
Apply for Early AccessNo credit card required. We reach out personally.